Athena Executive Services

About Us

The Productivity Blog

Delegation 101

For Financial Advisors

Client Testimonials

Executive Case Study

Contact

Let’s Connect

Job Opportunities

Speaking

Privacy Policy

About

Athena Executive Services pairs part-time, virtual, Executive Assistants with entrepreneurs, executives, and leadership teams throughout the United States.

Benefits clients report:

  • They are happy that they are spending more time on what they are needed for most in their company and wasting less time on things that can be delegated.
  • They have a new-found peace of mind and life balance (they are getting to the gym; ending the workday at a reasonable time; attending more family events; having time to do critical thinking on their business; etc.)
  • They find it convenient and economical to only pay for the hours their assistant works (not paying for benefits, office space, equipment, payroll tax, etc.)
  • They feel that they have a partner who has their back.

 

What people get from having an Athena Virtual Executive Assistant:

  • Our Executive Assistants are experienced being on virtual/ remote teams and how to perform well in that environment.
  • We work with our clients to establish effective communication structures so that you are clear about what work is being done and what has been accomplished.
  • Executive Assistance is available anywhere from 10 to 40 hours/week. It’s amazing the difference that just 10 hours/week of support can make in the life of a business executive. Our clients don’t pay for more hours than they really need.
  • The President of Athena provides coaching at no additional charge for clients who may have never had an assistant before or want support on how to work most effectively with their assistant.
  • The Executive Assistants are independent contractors who work from home, with their own equipment. Our clients save money, not providing office space, equipment, benefits, etc.

Pricing:

We charge $50/hour. Minimum of 10 hours/ week. To learn more schedule a call.

Software Used by Our Executive Assistants:

Calendar Programs

Outlook

Google

iCalendar

Calendly

Schedulicity

Acuity

Project Management Software

Trello

Asana

Basecamp

Clickup 

ToDoist

Wrike

Client Relationship Management (Crm)

 

Salesforce

Redtail

Pipedrive

Zoho

Wealthbox

Insightly

Hubspot

Freshsales

Social Media

 

Facebook

LinkedIn

Instagram

Twitter

Hootsuite

Accounting Software

 

Quickbooks

17hats

Freshbooks

Paypal

Website Platforms

 

WordPress

Squarespace

wix

Design

 

illustrator

Photoshop

Canva

indesign

page maker

basic video editing

 

filesharing

 

Dropbox

box

evernote

sharefile

onedrive

other

 

todoist

Evernote

Things

Slack

What Clients are Saying:

Ten years of pent up delegation. I had been running my solo practice by myself for 10 years when I added my first VA to handle my back office. A year later I discovered Athena and brought on Christina to handle the front office.

Christina has been an absolute Rockstar in handling all things administrative, freeing me up to focus doing what I do best. I highly recommend Athena Executive Services to anyone who is looking for a true partner to help them get the have-to’s off their plate and focus on the want-to’s.

Gabe Nelson, CFP®

Financial Advisor, Gabe Nelson Financial, Inc.

I just want to say, “Wow!,” Teresa is amazing!  She’s had a really significant impact on our business: implementing a new appointment-scheduling system, helping design a new quarterly service routine, and jumping in right-and-left to help with day-to-day tasks.  And she does it all with such grace!  She’s quickly become an inseparable part of our team.

Good for you for seeing Teresa’s potential and adding her to your team.  I’m so grateful!

John Clardy

Senior Vice President, Folger Nolan Fleming Douglas

I have been working with Athena for over a year now. The process from the beginning has been easy and customized to fit the needs of myself and my company. The person that has come to work with us has been a pleasure to work with and highly capable. The fit couldn’t have been better. I recommend working with Athena to help you with all of your business operational needs to ensure you can scale and run fast to meet client demands.

Juliana Stancampiano

CEO, Oxygen

Athena Executive Services is different. My assistant is like a magical organization and operations angel. She makes my life work.

I think a large part of what sets Athena apart is Athena trains the executive and the assistant to delegate via fulfilling on intentions. There is a big difference between having to tell someone all of the details of what I need to be completed versus explaining the overall intention of what I am looking to accomplish and working with my assistant to fulfill my intention. Gina’s coaching ensures the intentions are fulfilled.

Additionally, I never have to worry about my assistant getting demotivated because I’ve given them one of the most not fun tasks ever, like organizing all of our legal documents for the past 10 years. Gina ensures that each assistant is connected to what difference those tasks makes for the executive, so the tasks are done with care.

Adina Mangubat

CEO, Spiral Genetics

My Virtual EA has helped me be measurably more efficient. Sam (Virtual EA) has reduced the amount of time and mental space (key) that I was using with emails and loose ends (meetings, follow up calls, travel arrangements, document signing, etc).

With his help I have been able to concentrate more on the vision, culture, team, and resource allocation of our business in a way that has eluded me previously.

Max Baker

CEO, Illumagear

Here at Pretrial Justice Institute we were interested in exploring how EAs could support our leadership team. We had a team of three EAs working with our five leadership team members. Debra quickly became an essential member of my team supporting us with all requests- from managing my calendar to the project management of several small projects. Debra was well organized, dependable, committed to accuracy and efficiency, and a team player. And even more importantly, Debra held me accountable to the personal and professional goals I wanted to achieve by having an executive assistant. I enjoyed having her as a part of my team and was very pleased with her work ethic and commitment.

Tenille R. Patterson, CPA

VP, Mission Support Services, Pretrial Justice Institute

It’s been really spectacular working with Ali. She works for me 20 hours a week and gets just amazing things done. I can never believe that it’s only 20 hours; it feels like it’s 30 or 40 hours’ worth of work. I’ll put my personal endorsement on the work that gets done with the Executive Assistants at Athena Executive Services. I have worked with them for a little over a year now and what feels like a lot of years. I can’t say enough about the difference it has made with my time and productivity. I recently sent a list out to my coaching program, of all the things I had delegated to Ali over the last nine months, and it was a pretty exhaustive list. I even surprised myself. Ali has covered everything from planning a large birthday party for my Grandmother out of state, to scheduling my monthly travel, to finding and hiring professional PowerPoint designers, videographers, podcast gurus and graphic designers. Like Gina says, there is no request too crazy.
Matthew Jarvis

Financial Adviser - Consultant, Jarvis Financial

I’ve never done time at a corporate gig, my work experience is 100% business owner, so what I know about running a business is learned from hard-knocks, books, and great coaches. When my business starts expanding, my go-to reaction is to hunker down, handle the extra work and get it done… which is stupid, and enjoyable for no one, including my family. During this year’s busy season, I worked with Gina to bring on a VA. Guys, hiring a VA is seriously boss-level but on training wheels. Alison was able to get onboard quickly and identify the tasks that I hated doing and did them for me. I am certain that hiring an employee would have been a disaster, this is the best way to scale my time, and I recommend Athena to everyone now. They are awesome.

Lacey Jayne

Marketing Consultant and Web Designer, Highly Anticipated

Athena Executive Services is exactly what our company needed. Professional, detailed, collaborative and truly critical partnership are just a few ways I’d describe this company. From the very first day that I worked with Athena, my time was freed up, my schedule was more manageable and I felt like I had the perfect partner in my corner. The quality of support that I receive has made me 5x more effective as an executive because of my partnership with Athena. In my line of work, I manage four departments and speak to people in multiple time zones regularly. I have to have quick, reliable, high performing people on my team. I can’t imagine ever working with anyone else. I would and do recommend Athena to all of my colleagues. The value they provide us is incredible.
Tiffany French

Director of People and Communications, Atlas Inspection Technologies

It’s an awfully good sign of the great fit of your part-time EA when you and your team have entertained several conversations about wishing we could make him a permanent part of the company. It speaks to the great culture fit and wisdom of Athena Executive Assistants in their matchmaking ability. I would have predicted having to explore working with several before finding the right fit, but we found great synergy right away.

His presence and agility in contributing to our organization quickly became our new normal and helped with my ability to deepen connection to our customers, vendors, and colleagues in a fast-paced startup world critically dependent on professionalism and communication.

Xav Dubois

CEO and founder, evox OmniMedia, PBC

The Parliament

What is a Parliament, you ask? In Greek mythology, the owl is the symbol for Athena, the goddess of wisdom. Owls are generally solitary, but when seen together the group is called a “parliament” as they have long been considered to be of a wise disposition. 

The Executive Assistants who are selected for our team go through an extensive 5-phase screening process, including an audition that usually takes two to four days to complete. This audition allows them to demonstrate their prowess and ability to do the kind of work we most often do for clients.

GINA COTNER - CEO

Fun facts:

  • Serious Dog Lover
  • I love word games and card games
  • Big time Pickleball enthusiast 
  • I’m a fighting warrior for people living lives that they love

JENNIFER TRACY - OPERATIONS MANAGER

Fun facts:

  • I obsess over my dog Tes

  • I love traveling anywhere with my husband, but especially Cabo

  • I love to cook!

  • My favorite music is Frank Sinatra, ABBA and Air Supply and I own it!

Hope Beach

Fun facts:

  • Originally from Pittsburgh, PA
  • My favorite thing is traveling the world with friends!
  • AND following Phish!
  • I love sharing my life with friends and family

    Samuel Long

    Fun facts:

    • I was born and raised in Thailand
    • I was a professional Muay Thai fighter
    • Spartan racer and scuba diver
    • Dedicated to my family
    • Cooking is a passion of mine

      Corene Caley

      Fun facts:

      • I studied English Literature and Creative Writing in college 
      • Julia Child is a hero of mine and I love to cook and throw dinner parties! 
      • I truly enjoy helping others
      • I in the Pacific NW with my hilarious husband and teenage daughter

      Teresa Sciarretta

      Fun facts:

      • I have an insatiable love for spicy food
      • Super Woman single Mom to an amazing Super Woman daughter
      • I enjoy drinking iced coffee even if it’s 32 degrees outside
      • Movement is my passion! I take ballet for fun and have taught Fletcher Pilates for over 10 years

      Kourtney Deasey

      Fun facts:

      • I love playing flag football on the beach
      • I enjoy reading books focused on self development and relationships
      • Absolutely love my 4runner for outdoor adventuring
      • I'm an introverted extrovert!

      Diann Spicer

      Fun facts:

      • I am an opera singer
      • I compete in karaoke competitions!
      • I love to travel internationally

      RACHEL BROWN

      Fun Facts:

      • I love to cook but baking is my passion
      • I buy way more plants than a normal human being should
      • I spend as many weekends that I can going to the beach

      JESSICA GREENE

      Fun Facts:

      • I'm an East Coast girl and have lived in New York my whole life
      • My husband and I enjoy finding delicious eats wherever we go
      • I love to travel, my favorite trips were to the Amalfi Coast & South Africa
      • I'm Momma to two sweet baby girls

      Tiffany Lewis

      Fun facts:

      • The beach is my happy place 
      • Love animals of all kinds...currently the family has two snakes, bearded dragon, turtle, two goats, pig & a dog!
      • Food is one of my favorite things, especially Mexican food
      • Love cooking (not so much baking)
      • Proud Momma of three wild, sassy girls

      Nathan Hatton

      Fun Facts:

      • I love to cook
      • Midwest boy at heart living in Los Angeles
      • I've driven across the United States 3 times
      • Hiking the trails around Los Angeles is my favorite thing to do

      STACEY GALLUP

      Fun Facts:

      • I enjoy art, music and cats
      • I'm a yoga teacher-hot yoga is my favorite
      • My 8 year old daughter and I love going to the beach
      • Nerd vinyl record collector 
      • Seasoned executive assistant; I love operations, details and getting things done!

      CARMEN REYNAL

      Fun Facts:

      • I grew up in seven different countries and am trilingual
      • I'm an avid reader and learner
      • I love playing with food in the kitchen
      • Passionate about health & wellbeing
      • I'm unstoppably out to make a difference, in people’s lives and in the world

      Anna Guziewicz

      Fun Facts:

      • I have lived in the U.S., Curacao, Canada, and Mexico
      • I am a horse lover and a cowgirl in training
      • Single mother of two boys
      • I'm obsessed with 1950s pickup trucks

      Lindsay Hensley

      Fun Facts:

      • I love the water and can be found in the rivers and lakes of Montana during summer
      • In the winter you can find me snowshoeing and skiing 
      • I am masterful at overcoming the odds
      • I love supporting people in having their dreams fulfilled
      • I’m a really good cook! 

      AMANDA STADEL

      Fun Facts:

      • I'm originally from South Dakota but now live in Los Angeles and love it!
      • My greatest passion is nonprofit work; I am committed that all women get to live powerful, free, and sovereign lives
      • I love to work out, lift weights, practice yoga, and go to the beach

      Evan Parker

      Fun Facts:

      • I play multiple instruments including drums and guitar
      • I love to cook, especially for groups of people
      • I collect Pokémon cards, and my favorite is Eevee

      Dominique Falcone

      Fun Facts:

      • I am obsessed with my 2 dogs Rosee & Chloe, and my cat Macey
      • I love the beach and the mountains
      • I love spicy food and food from different cultures
      • I love being curled up with a good book and a hot matcha latte

      I am so grateful to have been connected with Athena Executive Services.  The level of care they put into making sure their contractors have everything they need to be successful is extraordinary.  I have an endless amount of support and resources available to me, and I love having a team that I can turn to with anything that comes my way.  It feels great to be able to provide that kind of exceptional service to my clients, and a huge part of that is because of the ‘package deal’ that comes with being a contractor with Athena — the client gets a high-caliber professional backed by a small (but mighty) army.

      It really stands out how much they not only value their clients, but their contractors too.  I have been paired with the most amazing clients, and couldn’t be happier.  

      Tiffany Lewis

      Virtual Executive Assistant, Athena Executive Services

      Gina does an amazing job of generating value and connection with a virtual team. Though I worked as an individual and ran my own business, I also knew I had a team of amazing resources if ever I needed anything. Being part of the Athena team had me grow professionally and personally. We were always looking for where we could take the company vision, not just to clients, but to ourselves. Gina cares about the well-being of everyone she works with, clients as well as contractors. Athena truly takes on the definition of partnership and having your back. You absolutely know you’re going to get the results that make a difference when you work with Athena.

      Piper Davies

      Recruitment Specialist at Okera, Natural Connector, Transformational Healer and Coach