Gina Cotner Speaking
Gina Cotner is the CEO of Athena Executive Services, a firm dedicated to helping busy business owners, entrepreneurs, and executives achieve work-life balance. With over 15 years of remote work experience, she has mastered the art of living from her calendar and coaches others on time management.
Gina and her team of remote, part-time executive assistants free up their clientsโ time to do what they do best. As many clients have found, the right executive assistant can be a true partner to help get the โhave-toโsโ off your plate, so you can focus on the โwant-toโsโ.
An avid pickleball player, Gina was born and raised in the Pacific Northwest, and splits her time between Seattle and the central coast of California.
Podcast Guest
Looking for a podcast guest who is insightful, knowledgeable, and always engaging? Gina is available to discuss topics such as virtual vs. on-site assistants, time management, leadership development, and more.
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Breaking free from the “control freak” mindset The importance of delegation and trust
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Empowering your team for growth
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Shifting from micromanager to business leader
- Make a list of the tasks you love doing and the tasks you hate doing
- Imagine if you could turn over the tasks you hate to someone else
- Create training videos in advance of hiring
- Retain staff, share the accolades
- Allow yourself to delegate tasks that you may enjoy, but take a lot of your time
- Understanding cultural differences in VA staffing needs
- How to Delegate Tasks and Responsibility
- Part-time VS Full-time EAs
- Building Your Team
- International VAs VS Stateside EAs
- When your business grows, expect to get busy. But what happens when there is just too much on your plate? You might need an Executive Assistant (EA)
- How do you hire one?ย
- How do you manage their responsibilities?ย
- How does an EA help grow your business?
- Why the name “Athena”
- How is fitting 36 hour day into a 24 hour day going for you
- What to delegate
- How to train your EA to think like you
- The surprising influence of Gina’s athletic backgroundย
- Why mentoring and leadership are keys to Athena’s successย ย
- Overcoming mistakes
- Breaking barriersย
- Overcoming challengesย
- Female leadershipย
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The value of delegating tasks to free up your time
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How to let go of the tasks that arenโt the best use of your time
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The importance of finding the right VA for you
- Succession planningย
- Empowering the next generation
- The purpose of the business extends beyond financial success to include personal fulfillment and connection with purpose
- Freeing yourself up for the work that matters
- Time management and the pain of overbooking
- Setting boundaries with an assistant
- The dos and donโts of delegating work
- Unveil the magic of virtual Executive Assistants (EAs) who empower busy entrepreneurs and executives with the ultimate gift: time
- Explore how your virtual assistant could be on the other side of the country, ready to transform your business
- Learn how to tailor your search to align with your unique needs and preferences
- Embrace the paradigm shift of focusing on your core strengths while delegatingย
- Athena Origin Story
- Virtual Admin vs Executive Assistant
- Releasing grip on projects and the consequences
- Capturing processes and giving away creating the systems
- What and how to delegate
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Is it time for you to hire a virtual executive assistant for your interior design firm?
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What does a virtual executive assistant even do?
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Where do we find one?
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Is it time for you to hire a virtual executive assistant for your interior design firm?
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What does a virtual executive assistant even do, and where do we find one?
- Being a virtual and on-site assistant
- How to get clients if youโre a VA
- How to set yourself apart as a high-performing EA.
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The perseverance of an entrepreneur
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Getting out of your own way and investing time
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The power of one more
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The difference between virtual executive assistant and virtual assistant
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The importance of being accountable to your employees
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The importance of taking care of your health
- Allowing yourself to do what you are best at
- Outsourcing and the investment it takes
- Letting other people do what they love to do
- Recognizing the difference between a virtual assistant and an EA
- Understanding whatโs options are out there for outsourcing and what they offer
- Choosing what to outsource
- Documenting standard procedures
- Coaching people early and often
- Being accountable to people you outsource to
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Differences between virtual assistants and executive assistants
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Challenges and benefits of working with virtual assistants from different cultures
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Why consider the compensation of assistants
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Importance of delegating tasks that align with one’s expertise and passion
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Maximizing the effectiveness of executive assistants.
- Biggest challenges facing executive assistants
- What is a virtual executive assistant
- The difference between virtual assistant and executive assistant
- IBM to planning to open a martini lounge to becoming an entrepreneur
- The inception of Athena Executive Services and its growth
- Strategies for dealing with disappointmentย
- The benefits of community and networking in business development
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The Power of Virtual Partnership
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Unique Approach to Executive Support
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Executive Assistants vs. Virtual Assistants
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Lessons in Business Leadership
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Letting go of clients who are not fully utilizing services
ENGAGING VIRTUAL PRESENTATIONS & WORKSHOPS
Gina was a featured speaker at theย BASEย Empower Summit for Assistants.
In these two clips, Gina shares with a large audience of assistants two of the eight characteristics that we say makes for a High Caliber EA.
Base is an online platform that helps assistants future-proof their role by tying clear ROI to their workflow. ย
Signature Presentation:
Iโm going to live a balanced life, as soon as I find the time
Key Elements/ Points:
- Money can be made. Time cannot. If you waste $1000 in Vegas you can earn it back. If you had a day recently where you were overwhelmed and took on too much, and it left you tired and cranky, not being great with your kids, and gave you a headache, you donโt get that day back. There is no “do-over” on that day.
- Unlike
Money - Is having a peaceful and sane schedule that serves you, selfish? No. Why? We will explore and get present to the benefits to you and those around
you, when you choose to live a balanced life.
Presentation:
Delegation: Do you Want Control Or Do you Want Time?
Key Elements/ Points:
- Why delegate when you can do it better and faster, and donโt have to spend time explaining it to someone?
- Giving up control (eek!)
- Costs to poor delegation + How to delegate badly
- How to delegate well + The bonus for your company if you take this on
What People are Saying
โThank you again for your presentation on Time at the WBO luncheon. I shared with a very accomplished group of business women about the concept of how we look at money and time – finite or infinite. As I profess that it’s not brain surgery but it’s a simple concept with a deep message. They ALL loved it. You have an important message to share.โ
โHi Gina. I just wanted to reach out and tell you how much I enjoyed your presentation to WBO on Thursday. I had some amazing takeaways that I began implementing immediately…beginning with blocking out time on my calendar for ME and following-through on making that a priority in honor of myself. ๐ Thank you for the inspiration!โ
โThanks Gina. Presentation was A+ and I’ll be spreading the word about you and Athena.โ
โIt was so great hearing your talk and meeting you yesterday! I also coach business owners how to have balance in their work and you taught me some new things and perspectives! I was sharing on Facebook how after your talk, I went and sat on my porch in the afternoon instead of rushing in to do work. I’ve NEVER done that before, so THANK YOU! It’s very inspiring to see someone who was an executive assistant, now have her own business and doing public speaking as well!! I may want to interview you at some point for an article for my career coaching clients. You are a great speaker and you gave great insights to everyone in the room. I will definitely be happy to refer business to you!”