Productivity Blog

What to Delegate? Stuff I’m great at? Maybe.

Thank you Shawn Blanc for once again brining sanity to a fast-paced overwhelming world. We love this blog of his that starts with the actual definition of "Overwhelm”. What are some things that you’re great at and don’t like doing?  ...

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Our Vision for Our Clients

In this short video our CEO shares with you our Vision for our Clients. Many organizations have “A Vision” for the company. We do have a vision for our company, but we also have a vision for our staff, and a vision for our clients. All of them remind us of...

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Releasing Your Grip on Work

We are delighted to share this short blog by Shawn Blanc that sums up SO MUCH of what we like to shout from the mountain tops! To force himself to do only the things he could do at work, he cut his working hours in half. This forced him to delegate or eliminate...

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Be the solution to the problems you run into

Hi, I’m Dorian, one of the Executive Assistants here at Athena. People often wonder what all we do and what all that we are capable of. Well in short, the answer is, “A lot!” I thought I’d share with you one of the unique situations I ran into recently in my work with...

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Podcast from our CEO on Delegation

Gina Cotner, our CEO, was recently interviewed by Matthew Jarvis of the Perfect RIA on the world of Delegation. The Perfect RIA (Registered Investment Advisor) is an organization started by Micah Shilanski and Matt Jarvis who both have financial advisor practices....

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Is it worth it to delegate?

I can do it faster myself. It's going to take me longer to explain what to do, than it will take for me to do it myself! No one will do it like I want it done. No one can do it as well as I do. I tried delegating before. It didn’t go well. Sound familiar? Those...

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Success Summit

Every successful executive needs powerful people around them to take them to the next level. We are here at the Success Summit sharing with entrepreneurs what we offer! Interested in learning more? Click...

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Transform Your Business in One Day

We are excited to be an Exhibitor at the Success Summit in Bellevue, WA on Friday May 18! This 4th Annual Conference for Female Entrepreneurs will include breakout sessions grouped by: Biz Foundations - Essentials for business success. Scale Your Biz - Strategies for...

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5 signs that you are ready for an Assistant

5 signs that you are ready for an Assistant In this interview of our CEO, Gina Cotner, hear about the signs that you are ready for a part-time Executive Assistant. At the end of the interview you’ll hear about an upcoming conference for female entrepreneurs where...

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If time is money, where is it going?

We couldn’t agree more with these 3 key points: 1) The 24/7 hustle mentality is not only broken, but it is dangerous. 2) You do not have to constantly hustle to succeed as an entrepreneur or business owner.  3) Do the work to learn how you actually spend your time and...

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The best use of You – a rare and unique resource

3 questions for the Unique Resource called You: What are you doing each week that is not the best use of your time, given the unique resource you are? What are you doing each week or each month that you simply do not like to do, but must be done? What are you rarely...

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Life Vision

Hi all. Gina Cotner here, the founder and CEO of Athena Executive Services. This week is my birthday week, which is always a time of reflection, gratitude and appreciation for my life. One way I celebrate is by sending my mom a Birth Day card every year. She really is...

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Get your priorities straight!

We are thrilled to share this article. We agree! You do not have time management issues, you have priority management issues! When you are clear about your priorities, how your time gets managed gets simple and easy. There is no guilt in saying No to something. There...

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Which overdraft fee are you paying on your life?

Money can be made. Time cannot. If you blow $5,000 in Vegas you can earn it back. If you had a day recently where you were overwhelmed and took on too much, and it left you tired and cranky and not great with your kids or your staff, and it gave you a migraine, you...

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Reduce the burden of delegating: check in often

To those who need to delegate: you know you need to delegate more! This is the year to give away that low-level stuff you waste time on! We know you say to yourself, “But it’s going to take me longer to explain what to do than it will take me to do it myself!”...

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Slow your roll: your time belongs to you, not them

“To enjoy life, you don't need fancy nonsense, but you do need to control your time and realize that most things just aren't as serious as you make them out to be.” ― Timothy Ferriss, The 4-Hour Workweek I regularly talk to prospects in my business who are at the...

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Relieve stress by buying time, not stuff

This article shares about a study whose findings suggest that spending money to save time may reduce stress about the limited time in the day, thereby improving happiness. It also says that people who spend money to buy themselves time, such as by outsourcing disliked...

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The Executive Assistant – What I Am…

“I’m a neutral, and independent advisor to my Executive, who enables the day-to-day management routines that enhance the effectiveness of my boss, and the organisation as a whole.  I operate as a business manager in my own right – and I am an integral part of the...

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Are EA’s worth the trouble?

We invite you to read the views of the five high-profile founders in this article, as well as the view from their EAs. We particularly love how the EA for Dropbox’s founder feels she is still teaching him how to use an assistant in the first place. We can relate!...

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I’m working “smarter", so why am I working more?

We have all heard people say that we should work smarter, not harder. Who doesn’t want that? But that might seem impossible, or as if that is not achievable. It might seem like “I just have to work a few more hours each week, and I’ll get through this.” To quote from...

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It's tough wo an Ea!

Ya, we know, that’s a weird title. We got that as an actual text this week from a CEO who’s had an Athena virtual EA for nearly 2 years. He sadly decided it was an expense that he just couldn’t bear any more, and we disengaged with him last Friday. He left us as a...

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What your Out Of Office Reply says about you

Wouldn’t you love this as your Out Of Office Reply? “I am currently on vacation and not accepting any emails about anything. I’m not planning on reading any old emails when I get back, either, because that feels antithetical to the vacation experience.” Enjoy this...

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What are you doing this weekend?

Our prospective clients are usually in pain by the time they come to us, exhibiting a variety of symptoms. For many of us, we don’t go to the doctor until something is really a problem. We try to handle it on our own, or press on and hope the symptoms go away. Then...

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Are you sacrificing your health to make money?

“Man surprised me most about humanity. Because he sacrifices his health in order to make money. Then he sacrifices money to recuperate his health. And then he is so anxious about the future that he does not enjoy the present; the result being that he does not live in...

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Why have an Executive Assistant?

Enjoy this interview of Anikka (Fragodt) Goodman, Mark Zuckerberg’s first Executive Assistant when he was 21 years old. She is in front of an audience of Executive Assistants, but we think this is interesting for both EA’s and executives alike. If you don’t have 28...

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Why working from home isn’t for everyone

One point this article makes is that “by 2009, when remote work was still, for most, a novelty, 40% of IBM’s 386,000 global employees already worked at home.” I’m Gina, the founder of Athena, and I was one of those people! My first experience of working from home was...

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Vacancy/ No-Vacancy

There was no room at the Athena Inn, and now there is! I have to go out front and turn on the sign (or I would if we were at a “ location” and not virtual). This is Gina, founder of Athena Executive Services. This week I thought I’d share with you from my seat. A few...

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Delegating Results versus Delegating Tasks

Check out the part in here about Delegating Results versus Delegating Tasks! This is great for all of us trying to break the habit of micro-managing without sacrificing excellence. Why we micromanage and How to...

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What have Your Successful Friends Given Up?

16 things your successful friends have given up! Oh this is so good! From giving up being single, to giving up caring what others think of them, to giving up wasting their money, this is a great list of practices. One of our favorites is #7: "Your successful friends...

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Busyness: A Modern Health Crisis

We love this article and we love providing busy executives with a potent Executive Assistant to help them with this modern health crisis. Often, the EA has to wrestle their executive to the ground and fight for them having a schedule that honors the important things...

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How Effective Executives Avoid Getting Mired In The Small Stuff

It makes us crazy when the effective executives get mired in small stuff! It’s such a waste! While the very first sentence of this article says exactly why we’re in business, this author goes on to lay out “The Four P’s” valuable in building the unique relationship...

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Lessons from the Startup Trenches

We love all these lessons learned from PitchBook CEO, John Gabbert, but a great Executive Assistant can be a big asset with Lesson #5: "Ideas are easy to come by: Preparation and execution are the hard part". Your EA can be the architect and coordinator of the...

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Are exceptional executive assistants just born this way?

These intangible characteristics of an EA here in this article are in line with who we are at Athena and what we value. The whole reason we exist is right there in the last paragraph of this article.  “...functioning as the executive’s “eyes and ears” the assistant’s...

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Your calendar needs a goalie

People often come to us when they are in pain, much like when you finally drag yourself to the doctor when you can no longer stand being sick. They hate looking at their calendar and they resent any and all requests that come at them for their time. They have reached...

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Ikigai: A Reason to Enjoy Life

One of our great executive assistants, Dorian Roohi who serves three of our clients, passed this on to us. Ikigai seems like perhaps a mountain with no top, perhaps something we may never perfectly achieve. However the pursuit, or the climb, is enlivening. We are...

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When Unsupervised Executives Work from Home

We are a virtual firm. We all work from home. We are people who are extremely effective at supporting a variety of Executives and CEO’s remotely. We are nothing like this guy in this article, but it’s such a fun article about working from home, we had to share it! We...

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4 Reasons Successful Entrepreneurs Need Executive Assistants

We love all 4 reasons that this Forbes article speaks to, as to why successful entrepreneurs need executive assistants. Reason #3 is really a big deal for us here at Athena - A strong EA expands productivity. That is where your ROI comes from having an EA! 4 Reasons...

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Leveraging Your Time

Your Executive Assistant Leverages Your Time  A powerful Executive Assistant comes to you and gleans from you what they need as quickly and efficiently as possible. You don’t have to waste time chasing them down. They will find you and "manage up” to get what they...

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Athena virtual assistants make it possible for our clients not only to get more done but to be more fulfilled and satisfied with the work that they do themselves. We take off your plate, those items that are not worthy of your time, skill, purpose and prowess.

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